1. Introduction
Dynamic Staffing Services ("Company", "we", "our", "us") is committed to protecting the privacy and personal data of candidates, clients, employees, and website users.
This Privacy Policy explains how we collect, use, disclose, and safeguard personal data in accordance with:
- The EU General Data Protection Regulation (GDPR)
- Applicable international data protection laws
The GDPR applies to organizations globally where they process personal data of individuals located in the European Union.
2. Scope of Policy
This Policy applies to:
- Job applicants and candidates
- Clients and business partners
- Website visitors
- Employees and contractors
3. Definitions
- Personal Data: Any information relating to an identifiable individual
- Processing: Any operation performed on personal data
- Data Controller: Entity determining purposes and means of processing
- Data Processor: Entity processing data on behalf of the controller
4. Information We Collect
We may collect the following categories of personal data:
4.1 Candidate Data
- Name, contact details
- Resume/CV, qualifications
- Employment history and skills
- Identification documents
- References and background verification data
- Immigration/visa-related information (for international placements)
4.2 Client Data
- Contact information
- Business and organizational details
- Contractual and billing data
4.3 Website and Technical Data
- IP address
- Device and browser information
- Cookies and analytics data
5. Recruitment-Specific Data Collection
We collect candidate data through:
- Job applications via our website and job portals
- Professional platforms such as LinkedIn
- Recruitment events, referrals, and direct submissions
- Background verification providers
6. Legal Basis for Processing (GDPR)
We process personal data based on:
- Consent (e.g., job applications, talent pool inclusion)
- Pre-contractual necessity (recruitment processes)
- Contractual necessity (employment or services)
- Legal obligations
- Legitimate interests (recruitment and business operations)
7. Purpose of Data Processing
We use personal data to:
- Provide recruitment and staffing services
- Match candidates with suitable job opportunities
- Assess candidate suitability and qualifications
- Schedule and manage interviews
- Share candidate profiles with clients
- Facilitate international placements and relocation
- Improve services and website functionality
- Comply with legal obligations
8. Candidate Data Use and Talent Pooling
With appropriate legal basis (including consent where required), we may:
- Maintain candidate profiles in internal databases
- Consider candidates for future job opportunities
- Re-contact candidates regarding relevant roles
Candidates may opt out or request deletion at any time.
9. Data Sharing and Disclosure
We may share personal data with:
- Clients and prospective employers
- Interview panels and hiring managers
- Background verification agencies
- Payroll, HR, and compliance providers
- Immigration and relocation partners
- IT and cloud service providers
- Regulatory authorities when required
All third parties are contractually obligated to maintain confidentiality and data protection standards.
10. International Recruitment and Data Transfers
As part of global recruitment services, personal data may be transferred across borders.
Where data is transferred outside the EU/EEA, we implement safeguards such as:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions
- Other legally approved transfer mechanisms
11. Background Checks and Screening
Where required and legally permitted, we may conduct:
- Employment and education verification
- Identity checks
- Criminal record checks (where lawful)
Such processing is:
- Conducted transparently
- Limited to what is necessary
- Based on consent or other lawful grounds
12. Automated Processing and Profiling
We may use automated tools to:
- Match candidate profiles to job requirements
- Assist in candidate shortlisting
13. Data Retention
We retain personal data only as long as necessary for:
- Recruitment and placement purposes
- Talent pool management (where permitted)
- Legal and regulatory compliance
- Business operations
Data is securely deleted or anonymized when no longer required.
14. Data Subject Rights (GDPR)
Individuals have the right to:
- Access their personal data
- Correct inaccurate data
- Request deletion ("right to be forgotten")
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time
To exercise rights, contact: enquiry@dss-hr.com
15. Candidate Responsibilities
Candidates are responsible for:
- Providing accurate and up-to-date information
- Ensuring they have consent to share third-party data (e.g., references)
- Avoiding submission of false or misleading information
16. Client Responsibilities
Clients receiving candidate data must:
- Use data solely for recruitment purposes
- Maintain confidentiality
- Comply with applicable data protection laws
- Not retain data longer than necessary
17. Data Security
We implement appropriate technical and organizational measures, including:
- Encryption and secure storage
- Role-based access controls
- Data minimization practices
- Regular audits and security assessments
18. Data Protection Officer (DPO)
Where required, we appoint a Data Protection Officer responsible for:
- Monitoring compliance
- Advising on data protection obligations
- Acting as a contact for regulators and individuals
19. Cookies and Tracking Technologies
We use cookies to:
- Enhance user experience
- Analyze website usage
- Deliver relevant content
Users may control cookies through browser settings.
20. Third-Party Links
Our website may include links to third-party platforms. We are not responsible for their privacy practices.
21. Equal Opportunity and Fair Processing
We are committed to fair and non-discriminatory recruitment practices.
We do not unlawfully process personal data in a way that results in discrimination based on protected characteristics.
22. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted with a revised "Last Updated" date.
23. Contact Information
For privacy-related inquiries or to exercise your rights:
Dynamic Staffing Services
Email: enquiry@dss-hr.com
You also have the right to lodge a complaint with a relevant data protection authority.
