International recruitment includes the phase of finding candidates and sending their profiles to the employer. But hiring someone from another country requires thorough planning in all phases of the international recruitment process. Even a small issue in the phase of sourcing, assessment, paperwork or employment can prevent an employee from joining on time.
For companies that manage big projects or have regular needs in hiring candidates from abroad, a complete recruitment system provides benefits. A complete international recruitment process combines all work stages: planning the workforce, sourcing candidates, assessment, selection, documentation, and mobilisation. At Dynamic Staffing Services, we help employers in these stages, with their recruitment system connected to the workforce needs.
Start with Clear Workforce Requirements
Each and every successful hiring effort has to start with a clear understanding of what the employer actually needs.
When it comes to hiring, employers must have defined the quantity of workers they need, job categories, kinds of expertise, qualifications, job conditions, place of work, and date of hiring. In terms of bulk hiring, employers should identify the order of hiring. For example, the site jobs where civil trades are needed must be finished before mechanical and electrical workers arrive.
Having clarified the demands enables the recruitment teams to choose suitable sourcing channels and screening techniques. The information serves as an assurance that no major changes will happen later.
Dynamic Staffing Services contributes to this phase, ensuring that the recruitment plan is made according to the preliminary assessment.
Candidate Sourcing
After clarifying requirements, candidate sourcing should start. International staffing allows employers to find talent in places beyond the local labour market. This is especially crucial for companies suffering skills scarcity, seeking experts, or looking for bulk hiring.
Sourcing should be focused on finding the right people rather than getting thousands of resumes. The main task is to analyse the labour market for the required skills and experiences.
To illustrate, an employer may have a huge demand for welders, electricians, pipe fitters, technicians, machine operators, engineers, building workers, logistics staff, or hospitality industry professionals, among others.
Dynamic Staffing Services implements successful international recruitment thanks to international partners and various sourcing approaches, enabling bulk hiring to be handled according to various criteria.
Screening the Candidate Pipeline
Identifying a candidate is just the beginning of the process. The next step is to figure out whether they actually comply with the job specifications.
The key points of the initial screening involve reviewing the candidate’s experience, skills, qualifications if applicable, past working environments, availability, as well as having enough paperwork.
Having various elements in the process is especially important in case of bulk hiring.
If an employer needs to hire 200 people, receiving hundreds of irrelevant CVs adds extra work for HR and administrative departments. This is why the process of shortlisting candidates is helpful.
Dynamic Staffing Services conducts the screening process in accordance with its agreement with its clients prior to passing on the CVs to the next round.
It is also important to note that a candidate’s pipeline shall be substantial so as to guarantee the availability of candidates who may be unable to arrive in time for whatever reason.
Skill Testing and Verification
When it comes to hiring skilled professionals and workers with technical skills, the information provided in the candidate’s résumé may not be enough.
Employers usually need to know if candidates are able to fulfil the working assignments dictated by the project.
Skills-related tests are useful, for example, for those working as welders, electricians, pipe fitters, carpenters, masons, fabricators and machine operators.
The assessments of the candidates shall be as authentic as possible when it comes to checking them against their future duties.
Dynamic Staffing Services executes tests for skills and trades when necessary so as to help an employer make a good choice.
Employer Interviews and Selection
After the screening and skill assessment, appropriate candidates continue to employer interviews.
This stage gives employers a direct contribution to the final selection of the candidates.
Interviews could be conducted online or through organised recruitment campaigns. For large hiring efforts of the employer, candidates are put into groups according to trade or occupation, where the candidate is supposed to be selected efficiently.
Profiles, assessments, interview schedules, and selection decisions are well-organised and managed.
Dynamic Staffing Services supervises employer interviews and the flow of candidates for international recruitment efforts. Once employers make their choices, selected candidates go through a post-selection procedure.
Good communication is crucial during this phase of the process. Candidates have to know what the next steps are and stay active in the process.
For important roles, employers need to think of keeping back-up selection in case the chosen candidate cannot join the process.
Documentation Management
Documentation is crucial in the hiring process. Depending on the country of destination, the nationality of the worker and the specific job, the requirements may differ. Employers should not presume that the same list of documents is valid.
Documentation may include, depending on the requirement: passports, certificates, and diplomas of education, certificates of employment, documents confirming the experience of the worker, and medical documents if necessary, etc.
Management of these documents is becoming more and more complicated when it comes to hundreds of employees.
Understanding which of the candidates have completed documentation will help employers select those who have not completed the required paperwork.
Dynamic Staffing Services provides services with regard to documentation management and following through with candidates in the process of hiring.
Visa and Work Permit Coordination
In most cases, international workers need the relevant permission to work in the country of destination.
Visa and work permit processes differ between countries, while their requirements and stages may also depend on the nationality of the worker, the occupation, the employer, and the current regulations.
This is why planning should be done at an early stage.
It is essential for the employer to be knowledgeable about the process before mobilising the workforce. Promises about fixed deployment dates should not be given if its timing depends on getting approvals from other bodies.
Dynamic Staffing Services provides visa and work permit coordination.
Communication between the employer, recruitment team, candidates, and other concerned parties is crucial at this stage of the project. Proper candidate tracking provides better visibility of the readiness of the workforce for the project.
Pre-preparation and Deployment
Workforce deployement does not mean capacity building until the workers arrive at the destination.
Deployement has to be planned from the beginning and not left as a final administrative task.
Utilising the project information, an employer should determine whether the workers will arrive simultaneously or in batches.
The answer may depend on the specifics of the project being implemented.
A construction project may have different trades at different phases; a manufacturing company may require maintenance workers before the production process starts; while a shutdown project may involve different workers within a very narrow time period.
Dynamic Staffing Services provides pre-deployment planning for the international workforce, making sure that the employer’s schedule is synchronised with the candidates’ readiness.
The deployment preparation allows the workers to have the basic information concerning their travel, employment, and destination.
When the employees arrive at the destination, the employers need to make arrangements for their successful onboarding.
How Dynamic Staffing Services Supports Employers
Dynamic Staffing Services has much experience aiding international employers in recruitment throughout many industries.
Initially, we assess the employer's number of workers, needed skills, execution schedules, requirements for job location, and the process of recruitment.
We then conduct the sourcing of candidates abroad; perform their initial screening, validation of qualifications, professional testing if necessary, and ensure interviews are organised by clients.
After the final selection, we support our clients with the documentation of candidates along with the organisation of their visas.
Mobilisation is also coordinated in the best way due to the timing of recruitment, according to the schedule of mobilisation which has been agreed with the employer.
In the case of numerous candidates needed, special sorting should be conducted. Thus, the employers are in a position to see all progress.
Dynamic Staffing Services works in different areas, such as construction; engineering; oil and gas industry; manufacturing; infrastructure; logistics; hospitality; facilities management.
If employers have repeated needs for workers, then we start working on recruitment beforehand and create a pipeline of suitable applicants before the submission of their applications. The main target for us is not simply filling in vacancies, but rather enabling recruiting processes that are necessary for providing workforce readiness.
Build a Recruitment Process That Reaches Deployment
A successful international recruitment process starts before candidates are sourced and lasts until the individuals are actually deployed.
Clearly defined needs, targeted sourcing, accurate screening, relevant skills verification, proper selection and effective documentation are an essential part of this process.
Connection of these stages allows more control and quicker identification of recruitment issues. Dynamic Staffing Services offers a full range of services to companies that want to structure an international recruitment process.
If you need international workforce help, contact Dynamic Staffing Services for information about recruitment at clientservices@dss-hr.com!
