{"id":3535,"date":"2026-01-06T16:51:04","date_gmt":"2026-01-06T11:21:04","guid":{"rendered":"https:\/\/www.dss-hr.com\/blog\/?p=3535"},"modified":"2026-04-02T16:56:43","modified_gmt":"2026-04-02T11:26:43","slug":"new-rules-for-employing-foreign-workers-in-poland","status":"publish","type":"post","link":"https:\/\/www.dss-hr.com\/blog\/new-rules-for-employing-foreign-workers-in-poland","title":{"rendered":"New Rules for Employing Foreign Workers in Poland: What Employers Need to Know"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Poland has significantly changed how foreign workers are hired in the country. The new rules took effect on June 1, 2025, through the Act of 20 March 2025 on the Conditions for Employing Foreign Nationals. This legislation replaces outdated, complicated processes with a quicker, digital method. It aims to improve transparency and help both employers and foreign nationals follow the rules more easily.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is important for businesses, HR leaders, and recruiters to grasp these changes as they impact most, if not all, facets of hiring, such as work permissions, employment contracts, and reporting requirements. In this piece, we will take you through the major elements of the revised regulations for foreign workers in Poland and share some handy compliance and optimisation pointers to enhance your recruitment process of foreign employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For companies looking at <\/span><a href=\"https:\/\/www.dss-hr.com\/jobs-in-poland\"><span style=\"font-weight: 400;\">jobs in Poland<\/span><\/a><span style=\"font-weight: 400;\">, especially those hiring international talent, understanding these legal updates is now critical for compliance, workforce planning, and future hiring strategies.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Overview of the New Legal Framework<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">On 10 April 2025, the President of Poland signed into law the <\/span><a href=\"https:\/\/isap.sejm.gov.pl\/isap.nsf\/DocDetails.xsp?id=WDU20250000456\"><span style=\"font-weight: 400;\">Act of 20 March 2025<\/span><\/a><span style=\"font-weight: 400;\"> on the conditions for employing foreign nationals. This new act is designed to consolidate and modernise foreign worker employment regulations that had been fragmented and outdated for over twenty years. This law came into effect on 1 June 2025 and sets out a dedicated legal regime governing how foreign citizens can be legally employed in Poland. Its overarching goals are to:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simplify and digitalise hiring procedures;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enhance compliance and transparency;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Close loopholes that enabled abuse and unauthorised work;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Protect both employers and workers through clear standards.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These changes directly affect businesses, HR teams, and every <\/span><a href=\"https:\/\/www.dss-hr.com\/recruitment-agency-in-poland\"><span style=\"font-weight: 400;\">recruitment agency in Poland<\/span><\/a><span style=\"font-weight: 400;\"> involved in foreign hiring.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Key Changes in the Rules for Employing Foreign Nationals<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Digitalisation &amp; Submission of Contracts<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the biggest changes shaping the <\/span><a href=\"https:\/\/www.dss-hr.com\/blog\/the-future-of-hiring-in-poland-insights-for-2025\"><span style=\"font-weight: 400;\">future of hiring in Poland<\/span><\/a><span style=\"font-weight: 400;\"> is the fully digital permit process. Whether the foreign worker is hired under a traditional work permit or a declaration of entrusting work, the contract must be provided to the relevant authority before the employee starts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This has significantly improved efficiency for companies trying to <\/span><a href=\"https:\/\/www.dss-hr.com\/blog\/how-to-get-a-job-in-poland-as-a-foreigner\"><span style=\"font-weight: 400;\">get a job in Poland<\/span><\/a><span style=\"font-weight: 400;\"> as a foreigner through employer sponsorship. The goal is to make sure that authorities can check terms, wages, and compliance in real time instead of after the fact.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Elimination of the Labour Market Test<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Under the <\/span><a href=\"https:\/\/www.dss-hr.com\/blog\/new-employment-rules-in-poland-effective-2025\"><span style=\"font-weight: 400;\">new employment rules<\/span><\/a><span style=\"font-weight: 400;\">, employers must now submit a copy of the employment contract before the foreign employee begins work. Previously, employers had to demonstrate a lack of suitable candidates in Poland or the EU before sponsoring a foreign worker. This formal labour market test is no longer mandatory.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead, district authorities may publish lists of occupations excluded from work permit issuance in their areas, which helps protect local labour conditions without imposing a formal test for all roles.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Updated Permit &amp; Declaration Rules<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Under the new framework, declarations of entrusting work to foreign nationals remain possible but come with expanded obligations:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employers must notify the local district authority if the worker starts work within 7 days.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If they don\u2019t start or they leave early, employers must report within 14 days.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employers must also inform authorities of extended breaks or failure to begin work after a permit\u2019s validity begins.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Employers should also make sure that remuneration meets or exceeds equivalent Polish wages and the statutory minimum wage, and that employment is at least 25% of a full-time role.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Full Digital Work Permit System<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Poland\u2019s work permit system has been fully digitalised. From submitting applications to receiving decisions, all processes occur through an online portal managed by government authorities. No more paper-based submissions or in-person visits. This modernised system boosts efficiency, reduces errors, enhances transparency, and strengthens compliance tracking.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Employee Benefits Under the New Rules<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The reforms also improve <\/span><a href=\"https:\/\/www.dss-hr.com\/blog\/employee-benefits-in-poland-all-you-need-to-know\"><span style=\"font-weight: 400;\">employee benefits<\/span><\/a><span style=\"font-weight: 400;\"> and worker protection.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Foreign workers now benefit from:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">clearer contract terms<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">guaranteed wage compliance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">stronger legal documentation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">better labour law protection<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">transparent work permit status<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For businesses, this helps improve employer branding and workforce trust.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Administrative Changes &amp; Responsibilities for Employers<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With these new rules, employers take on greater administrative duties, including:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Reporting and Documentation<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintaining accurate records of foreign employees;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reporting changes in employment status quickly;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensuring contracts reflect legal standards.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Wage &amp; Working Time Requirements<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work contracts must meet Polish wage standards.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work hours must correspond appropriately with the job type.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These obligations are designed to protect both employers and employees and encourage responsible hiring practices.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Penalties &amp; Compliance<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Poland has substantially increased the penalties for illegal employment and non-compliance. The new law states:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employers can be fined between PLN 3,000 and PLN 50,000 for each foreign worker illegally employed.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In addition, the State Labour Inspectorate and the Border Guard have also been given greater powers to carry out unannounced inspections, thus increasing supervision and enforcement. Failing to submit contracts, reports on time, or hire without proper permissions can result in fines and future restrictions on granting employment authorisations.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What This Means for Businesses<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For employers, these changes mean that foreign worker recruitment has to be strategically planned:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">HR teams must update internal systems for digital submissions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compliance with the law shall be checked, and measures of compliance put in place.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outsourcing or consultancy relationships should be reviewed to manage risk.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">While the reforms simplify aspects like the labour market test, they also require a higher level of administrative discipline and more proactive HR processes.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How Dynamic Staffing Services Can Help<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Dynamic Staffing Services was founded by <\/span><a href=\"https:\/\/www.dss-hr.com\/corporateinfo\/history\"><span style=\"font-weight: 400;\">Major S. P. Khosla<\/span><\/a><span style=\"font-weight: 400;\">, a former Indian Army officer who was instrumental in setting up the framework for overseas employment of Indian workers in the 1980s. Maj. Khosla, at the helm, DSS now has 24 recruitment offices and over <\/span><a href=\"https:\/\/www.dss-hr.com\/corporateinfo\"><span style=\"font-weight: 400;\">250 specialised teams<\/span><\/a><span style=\"font-weight: 400;\">. With this rich history and expertise, we help employers navigate complex regulations, ensuring compliance, efficiency, and strategic workforce solutions. When it comes to comprehending and implementing these regulatory changes, <\/span><a href=\"https:\/\/www.dss-hr.com\/\"><span style=\"font-weight: 400;\">Dynamic Staffing Services<\/span><\/a><span style=\"font-weight: 400;\"> is your trustworthy partner. With our knowledge, you will be able to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit all employment contracts on time to the right authorities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be confident in your digital work permit application process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage documentation and reporting to authorities efficiently.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid compliance penalties with our proactive guidance.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Our team provides compliance-driven workforce solutions tailored to Poland&#8217;s evolving labour market, letting you focus on growth while we handle the details.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Client Testimonials<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Anna Nowak \u2013 HR Director, Tech Innovators Ltd.<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">\u201cOne of our biggest challenges was to grasp the changes in Poland&#8217;s employment laws, especially around the digital contracts submission. Dynamic Staffing Services not only made the process easier but also helped us in cutting down the hiring time and ensuring compliance, which was very critical for our team expansion without any delay.\u201d<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Piotr Zielinski \u2013 COO, Global Solutions Group<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">&#8220;Changes in Poland&#8217;s regulations for foreign workers caused us quite a bit of trouble. We were able, through the help of Dynamic Staffing Services, not only meet all our compliance deadlines and avoid fines, but also we were able to understand and use the digital permit system without any difficulty. It was our expansion time, and we could not have done it without their support.&#8221;<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Client FAQs<\/span><\/h2>\n<h4><b>1. What are the key requirements for hiring foreign workers in Poland under the new 2025 law?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">The Act on the Conditions for Employing Foreign Nationals, which came into force on 1 June 2025, determines a number of new employers&#8217; duties. Among others, employers will be required to do the following things:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter into employment contracts via a government portal electronically, and before the employee starts work. (<\/span><a href=\"https:\/\/www.biznes.gov.pl\/\"><span style=\"font-weight: 400;\">Biznes.gov.pl<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep proper documentation on all foreign workers and make sure that crucial documents are contract copies, which have been made in accordance with Polish labour laws (a translation may be required).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inform the authorities first if there is a change in the worker&#8217;s situation, e.g., if the worker has left employment before the contract is finished or has not reported to work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">As part of the recruitment process, check the foreign worker&#8217;s status of residence and identity documents, including confirmation of the worker&#8217;s right to work in Poland.<\/span><\/li>\n<\/ul>\n<h4><b>2. Before employing a foreign worker, do I still have to perform a labour market test?\u00a0<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">No. Most foreign workers are no longer subject to the labour market test, where employers had to prove that no suitable local candidate was available. Only here and there will limitations locally still be put on certain occupations, where local district authorities (county offices) may publish lists of job positions that foreign workers cannot occupy in their specific area.<\/span><\/p>\n<p><b>What it means for you as an employer: <\/b><span style=\"font-weight: 400;\">It is advisable to check local restrictions regularly to make sure that the job you offer is eligible for a permit. This is how you comply with the law as it is changed and published in official documents.<\/span><\/p>\n<h4><b>3. What penalties apply if I fail to comply with the new rules?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">The foreign employment law of 2025 brings stricter penalties for non-compliance than at present:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Single violations may result in fines ranging from PLN 3,000 to PLN 50,000. Repeated misconduct of the same kind can lead to fines that are compounded<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Where the cases are grave (e.g., using falsified documents or providing misleading information), employers may be additionally fined up to PLN 6,000 per worker.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unannounced inspections by the State Labour Inspectorate and Border Guard will increase, with inspectors gaining more power to hold offenders accountable.<\/span><\/li>\n<\/ul>\n<p><b>Client Tip: <\/b><span style=\"font-weight: 400;\">Reduce penalty risks by conducting regular internal audits and using compliance checklists for work permits, reporting, and document submission.<\/span><\/p>\n<h4><b>4. Can Dynamic Staffing Services assist with compliance and administrative obligations?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Dynamic Staffing Services helps companies comply with Poland&#8217;s new employment laws by offering:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work permit application preparation and employer declarations via our online portal.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract review and advice for legal compliance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Documentation tracking and compliance auditing for reporting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Industry-specific HR consulting to optimise workforce strategies.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">By working with Dynamic Staffing Services, you will help ensure that your company is in full compliance, reducing your potential risk of litigation and expediting the hiring process. <\/span><a href=\"https:\/\/www.dss-hr.com\/home\/contact\"><span style=\"font-weight: 400;\">Contact us<\/span><\/a><span style=\"font-weight: 400;\"> today at <\/span><a href=\"mailto:clientservices@dss-hr.com\"><span style=\"font-weight: 400;\">clientservices@dss-hr.com<\/span><\/a><span style=\"font-weight: 400;\"> to learn more about our services.\u00a0<\/span><\/p>\n<h4><b>5. Will fees for permits or declarations change under the new system?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Yes, they will. As part of the ongoing <\/span><a href=\"https:\/\/migrant.poznan.uw.gov.pl\/en\/legal-alert-1-december-2025-new-regulations-employment-foreigners\"><span style=\"font-weight: 400;\">2025 labour law reforms<\/span><\/a><span style=\"font-weight: 400;\">, higher fees for work permits and employer declarations will come into effect on December 1, 2025. The main parts of the changes are:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In general, work permit fees will depend on the length of the permit and the type (e.g., short-term, long-term, or secondment).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Declaration fees for simplified hiring procedures have significantly increased.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Action Step: Employers should budget for these increases in their workforce planning and ensure they are prepared for updated fees related to hiring foreign workers.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Poland has significantly changed how foreign workers are hired in the country. The new rules took effect on June 1, 2025, through the Act&#8230;<\/p>\n","protected":false},"author":1,"featured_media":3536,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10],"tags":[],"class_list":["post-3535","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-poland-news"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>New Rules for Employing Foreign Workers in Poland: What Employers Need to Know | Dynamic Staffing Services<\/title>\n<meta name=\"description\" content=\"Poland\u2019s new rules for hiring foreign workers: digital permits, compliance, contracts &amp; penalties employers must know.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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